Digital People in Peterborough (DPiP) Constitution

Version 1.0 – December 2015 – Document prepared by Tia Lush and Jonathan Frascella.

NAME
The name of the organisation shall be Digital People in Peterborough (DPiP).

AIMS
The aims of the Group shall be to facilitate collaborative knowledge sharing and engagement through digital technology, working alongside other organisations to raise the profile of the digital sector within Peterborough, Cambridgeshire.

We will host informal social events for anyone working or interested in digital content. Monthly meetings will be held in central Peterborough on the first Wednesday of every month. These meetings are on a non-profit basis, will be a free social event and open to all. The meetings are to stimulate debate and discussion in order to provoke community-led action; bring together a variety of people with different skills, ideas and resources to address particular issues; and enable people to share information and help each other to solve issues.

In addition to free monthly meetings, we will also organise a combination of free and paid formal workshops for students and individuals working within the digital sector.

POWERS
To further these aims the committee shall have power to:

(a) Obtain, collect and receive money or funds by way of contributions, donations, grants and any other lawful method towards the aims of the Group.

(b) Associate local authorities, voluntary organisations and the residents of Cambridgeshire in a common effort to carry out the aims of the Group.

(c) Do all such lawful things as will further the aims of the Group.

MEMBERSHIP
(a) Voting membership shall be open to members over the age of 18 and open to members who attend at least 80% of the monthly meetings in a given year.

(b) The Management Committee shall have the power to approve or reject applications for membership or to terminate the membership of any member provided that the member shall have the right to be heard by the committee before a final decision is made.

(c) Individuals can become members of the group simply by joining the meetup.com (http://www.meetup.com/Digital-People-in-Peterborough/) account and registering their details via the website.

(d) (c) The committee may co-opt up to a further two voting members who shall resign at the next Annual General Meeting.

MANAGEMENT

(a) A Management Committee elected annually at the Annual General Meeting (AGM) shall manage the Group.

(b) The committee shall consist of a chair, secretary and treasurer.

(d) The committee shall meet at least two times each year.

(e) At least two committee members must be present at a committee meeting to be able to make decisions.

(f) A proper record of all transactions and meetings shall be kept.

GENERAL MEETINGS

(a) An Annual General Meeting shall be held within 12 months of the date of the adoption of this constitution and each year thereafter.

(b) Notices of the AGM shall be published three weeks beforehand and a report on the Group’s financial position for the previous year will be made available at the same time via the website.

(c) A Special General Meeting may be called at any time at the request of the committee, or not less than one quarter of the membership. A notice explaining the place, date, time and reason shall be sent to all members three weeks beforehand.

(d) One third of membership or two members being present, whichever is the greater, shall enable a General Meeting to take place.

(e) Proposals to change the constitution must be given in writing to the secretary at least 28 days before a general meeting and approved by a two thirds majority of those present and voting.

ACCOUNTS

(a) The funds of the group including all donations, contributions and bequests, shall be paid into an account operated by the management committee. All cheques drawn on the account must be signed by at least two members of the Management Committee.
(b) The funds belonging to the group shall be applied only to further the aims of the group.
(c) A current record of all income, funding and expenditure will be kept.

DISSOLUTION

(a) The Group may be dissolved by a resolution passed by a simple two-thirds majority of those present and voting at a Special General Meeting.

(b) If confirmed, the committee shall distribute any assets remaining after the payment of all bills to other charitable group(s) or organisation(s) having aims similar to the Group or some other charitable purpose(s) as the Group may decide.
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(c) Signed by Chair

Signed by Secretary

Signed by Treasurer